Chair – Wendy Cartledge
The Chairperson’s main responsibilities include running all PTA meetings, overseeing any event sub-committees and maintaining the momentum for fundraising throughout the school year.
Vice-Chair – Emma Nicholas
The Vice-Chair co-ordinates teams of volunteers and acts as deputy to the Chair, particularly to progress broader PTA initiatives.
Secretary – Abi Kinsey
The Secretary’s role includes producing and distributing all PTA paperwork, maintaining notice boards, advertising events, updating the PTA central email list and general administration, which includes ensuring that the charity information is appropriately maintained.
Treasurer – Nicola Stuart
The Treasurer is responsible for co-ordinating, recording and maintaining security of all PTA monies, including float provision, together with banking and providing oversight to ensure that all payments are appropriate. In addition, the Treasurer must ensure budgets exist with accurate recording of income and costs for all PTA events, providing simple monthly accounts for the PTA Committee review. Consolidation, preparation, review and submission of charity accounts on an annual basis is also required.
These Elected Officers work together as a team to ensure smooth management of the PTA and they rely on the support of a large team made up of a number of key roles:
Coffee morning co-ordinator – Kathryn Richardson
Every Friday the PTA host coffee at school from 9:00-9:45am which needs volunteers to help serve. The coffee morning co-ordinator is responsible for keeping a list of parents who are able to help each week with running the event and ensuring they are fully briefed with regards to bringing milk and cakes/biscuits and working the dishwasher, etc. On cake sale days parents from that year group usually run the coffee. They also need to ensure that the toys are put out and tidied away and that takings are given to the treasurer.
Cake sale manager – Zanne Lee
The Cake Sale Co-ordinator manages each class’s cake sale which is held throughout the year. Their role is to oversee everything to ensure the smooth running of each of the sales, this includes liaising with class reps when their sale is taking place so they can encourage their class’ parents to bake cakes and man the stall on the day, manage the ‘float’ and count the proceeds. Also to ensure stock of bags and gloves and erect the queuing line.
Bar Manager – Martyn Fuller
The Bar Manager’s role is to keep an inventory of stock and to manage that stock to ensure that no significant volumes are held. In addition, the bar manager will purchase all beer/wine/soft drinks prior to a PTA event and arrange for the hire of glasses.
Events Director –
The events director is required to have oversight of the full calendar year of events, ensuring that each event has a subcommittee and that those sub committees understand all the requirements of the PTA and of the school. The events director should have some input into each event, whether small or large. It is important that the PTA also maintains consistency and standards and that each event is profitable.
The Events Catering Manager is responsible for the provision of all food and catering items for PTA events which may include liaising with catering companies. Their role can also include food preparation prior to the event, co-ordinating helpers and serving food and clearing up after the event. The Catering manager is responsible for the above however can delegate to a sub team for each event.
2nd hand uniform manager – Kathryn Richardson and Rachel Storey
The 2nd hand uniform manager is in charge of all the uniform that is in the school, ensuring that it is washed and suitable for sale. They should run a sale at as many coffee mornings as possible and manage takings.
50/50 numbers club – Abi Kinsey
The 50:50 Numbers Club Co-ordinator is responsible for managing the existing members list and recruiting new members to sign-up. 50:50 numbers are drawn at the Friday coffee mornings once a month and the role requires the set up and organisation of each draw.
Loft manager – Laura Hill, Wayne Cox
The loft manager ensures that the loft is clean and well maintained, with an inventory of what is in the loft.
The publicity manager is responsible for advertising events in local papers and websites etc
Community liaison –
The Community liaison manager maintains a list of all local businesses who donate in some way to our events. They must be able to build relationships with these businesses and continue to obtain donations, managing which donation goes to which event. This role could be done by 1 person, in liaison with the Secretary, but ideally done with a team of 2.
Signage – Emma Nicholas
It is important that we have appropriate signage for all events, from the Donkey Derby to the jumble sale. This is a role that liaises with the secretary, who is in charge of notice boards.
Minute taker – Hannah Batten
This is simply a role for taking minutes at the PTA committee meetings and distributing them to the chair and secretary for sign off and distribution.
General members – Stuart and Lindsay Pollicott,
All parents in the school are automatically members of the PTA and are invited to attend committee meetings and take on smaller duties where possible, in order to assist the team.
The Class Rep’s role is to liaise between the parents in their class and the PTA for fundraising activities. The position is usually shared between two parents, for one academic year. Duties include attending PTA meetings, creating and maintaining a voluntary class list for class communication, helping to recruit volunteers for PTA events, recruiting and organising volunteers to bake cakes and help at their class’s cake sale, organising parents’ social events throughout the year and selling tickets for each PTA event.
Event Committee Roles
Each event needs a team leader and a committee to run the event, including people to take ownership of a stall, minute takers, catering, publicity, sub-treasurer etc. The Event committee will be responsible to the PTA committee, who will oversee all events and ensure that policies and school requirements are adhered to.
Events that need team leaders (and sometimes committees) are:
* Christmas fair (2014 = Wendy Cartledge and Emma Nicholas)
* Donkey Derby ( 2015 = Laura Hill)
* Promise Auction (2015 = Jane Gilmour)
* Burns Night (2015 = Annette Duncan)
* Jumble sale (2014 = Chris Brown and Kerry Lane-Sellers)
* Christmas Card project (2015 = Diane M)
* Sports Day BBQ
* Ball (Next Ball is 2016)
* Quiz night, Casino night or other such event TBD (For May 2015)
Each event needs people to help, even if for just 1 or 2 hours. Ideally everyone should do 1 hour and then it can be shared out. In some events we find that when less people come forward, everyone who does volunteer has to help for longer, which means that they get less time with their families, so please think about what you can do on a stall in an hour. The events where we need helpers are:
* Coffee Mornings – bringing milk, setting up, serving and washing up
* Cake Sales – manning the cake stalls and tidying up
* Jumble Sale – setting up the afternoon before, running a table and tidying up
* Bag2School collection – Collecting bags and loading the van
* Christmas Fair – setting up the afternoon before, running a stall and tidying up
* Nativity Raffle – selling raffle tickets to parents at KS1 nativity performances
* Christmas Parties – setting up party bags, setting up the hall, supervising party snacks, tidying up
* Sports Day BBQ – setting up (after sports day is over), running a stand (bar, burgers, sweets), tidying up
* Donkey Derby – setting up, running a stall and tidying up
Additional ways that you can help us
* Baking (or buying) cakes for cake sales and coffee mornings
* Donating raffle prizes or persuading companies to donate larger prizes
* Donating to jumble sales, toy sales etc
* Cooking! We need chefs for events that require food other than simple burgers